Tax free Policy
Tax & allowance policy
The University provides different categories of allowance to individuals based on each person’s employment contract with the University.
The allowances for Chinese staff are intended to contribute to either rental costs of housing, or as subsidy for personal travels, etc. Such costs are treated as taxable. This allowance is provided on a monthly basis. If the commencement date of the employment with the University is not the first day of a month, then a pro rata housing allowance will be calculated based on the actual employment days of that month, instead of being provided in full.
Individuals resident in China for more than 90 days are subject to tax on their China-source income. However nationals from various countries may be exempt from tax for a number of years, as detailed in the table below. (N.B. For details regarding countries not referred to in this table, please contact the Human Resources Department, Payroll Section on ext. 1045).
The claimed period of each month is from 16th last month to the 15th current month. The accepted claim would be paid with salary disbursement of most recent month. Any illegal invoice or application would not be claimed for individual.
The Allowance Claim for is filled by applicants. One line of the claim form is for one invoice only. The printed website sheet for exchange rate is required from the applicant if invoice out of China mainland is listed. The exchange rate can be found on the website http://www.gocurrency.com/index.htm.
The following items of remuneration are treated as non taxable:
N.B. For all non-taxable benefit claims, receipts must be submitted to the Human Resource Office for processing.
Certain utility bills may also be tax-free (e.g. electricity, water), but only if they are included as part of the rental fee (although they may be itemised separately). If the employee has to make separate arrangements to pay such items, they are not tax-free.
Housing allowance is provided on a monthly basis. If the commencement date of the employment with the University is not the first day of a month, then a pro rata housing allowance will be calculated based on the actual employment days of that month, instead of being provided in full.
Please note: the Travel Allowance is not intended to cover regular journeys, such as travel from an employee’s home to the University.