AI Champion Mentoring Programme for AI Integration in Teaching and Learning

Welcome

Welcome to the Faculty AI Mentorship Programme!

This initiative supports colleagues in developing their use of AI in teaching, learning, and research. Whether you are a mentor guiding others or a mentee building confidence, this programme will help you set achievable goals, track your progress, and celebrate success.

How the Programme Works

Mentors: Advanced users of AI who commit to supporting colleagues for one academic year.
Mentees: Staff who want to progress from Beginner → Intermediate or Intermediate → Advanced.
Duration: November 2025 – May 2026.
Format: One-to-one mentoring, monthly check-in meetings, workshops, and portfolio reflection.

Roles & Responsibilities

Mentors

Meet with mentees at least once a month, which is 5 meetings in total
Help mentees set practical AI goals aligned with their PDR.
Share your own strategies, tools, and lessons learned.
Mentors who can demonstrate sustainable engagement with the paired mentees by submitting the meeting logs will receive a Certificate of Mentorship in AI Integration
Mentors who submit an end-of-project report or video and the sustained meeting logs will be eligible to enter a prize selection for the “AI Champion Mentor Award,” which recognises outstanding mentorship impact.

Mentees

Meet with mentor at least once a month, which is 5 meetings in total.
Attend workshops appropriate to your level.
Actively try out AI tools in your teaching/research/admin.
Mentees who can demonstrate sustainable engagement with the paired mentor by submitting the meeting logs will receive a Certificate of Mentorship in AI Integration.
Mentees who submit a learning portfolio/video and the sustained meeting logs will be eligible to enter a prize selection for the “AI Innovator Award,” which recognises their achievement in the AI mentorship programme.

Timeline (AY25/26)

Sep 22, 2025

Call for Mentors & Mentees

Registration close

Oct 31th, 2025

Nov 12th, 2025

Orientation + First Mentor–Mentee Meetings

Monthly mentor-mentee check-in meetings + workshop participation + mentors provide ongoing guidance

Dec 2025 – May 2026

Jan 27th, 2026

Mid-Year CoP Sharing Session

Meeting logs, mentor report/video or mentee portfolio/video submission

April 17th, 2026

May 13th, 2026

End-of-Year CoP Showcase + prize and certificates celebration

Learning Portfolio/Video (for Mentees)

At the close of the programme, mentees are asked to submit a short Learning Portfolio/Video to reflect on their AI integration journey and demonstrate their progress. This portfolio/video is used to:

Document progression for annual PDR discussions.
Provide evidence for consideration in the AI Innovator Award prize selection.
Capture best practices for XJTLU’s AI community.

Keep track of your progress by recording:

Tools used
Example activities/materials created with AI
Reflections on challenges, successes, and overall learning
Feedback from mentor and colleagues
Suggestions for improving the mentorship programme in future.

Tip: EDU will provide a digital template that you can consider using to create your learning portfolio/video.

End-of-Project Report/Video (for Mentors)

At the close of the programme, mentors are asked to submit a short End-of-Project Report/Video to reflect on their mentoring journey and demonstrate their contribution. This report is used to:

Provide evidence for consideration in the AI Champion Mentor Award prize selection.
Capture best practices for XJTLU’s AI community.

Keep track of your mentoring contribution by recording:

The main goal of the mentorship and how the mentees were supported.
Examples of tools, strategies, or activities introduced to mentees.
Reflections on successes and challenges in mentoring.
Evidence of mentees’ progression.
Suggestions for improving the mentorship programme in future.

Tip: EDU will provide a digital template that you can consider using to create your report/video.

Support from EDU

Training workshops at all levels
Digital templates (Learning Portfolio/Video, Mentor Report/Video)
Conversation guide for mentors/mentees
Support from instructional designers for consultation or co-creating AI-enabled teaching resources/activities
End-of-year showcase to celebrate achievements

Pathways for Mentees

Your journey is based on your current level (from the AI-Integration Self-Evaluation Tool).

Learn to use 1–2 AI tools (e.g., XIPU AI, DeepSeek).
Attend at least 2 beginner workshops.
Apply AI in teaching/admin (e.g., upload module docs into AI Tutor).
Write short reflections on how AI can impact your teaching.

Starter Questions/Activities:

What is one task in your teaching/research that feels repetitive and could be streamlined by AI?
Try out a beginner-friendly tool together (e.g., Canva AI, Grammarly). What worked well? What felt clunky?
Reflect: How can AI tools enhance or impede your teaching and your students’ learning?

Attend at least 2 intermediate/advanced workshops.
Integrate AI into course design and student activities.
Run at least 1 activity where students critique or co-create with AI.
Share your work at a School or University showcase or CoP event.