TRANSCRIPTS

The transcript is a record of your academic performance. It lists the titles and marks of the modules you have studied in each academic year. It contains your registration information as a student and, upon graduation, the date of your awarded degree and your degree classification.

XJTLU OFFICIAL TRANSCRIPTS

XJTLU official transcript is printed on official letter-headed paper with the Registry seal in a format commonly accepted by employers, educational institutions and immigration agencies.

The transcript contains the student’s registration information, enrolled modules and achieved marks, yearly average marks, and other academic achievements such as Progression Scholarship, Final Year Prizes and work placement information. All the information will only be displayed on the transcript when they become valid following relevant university procedures.

UNIVERSITY OF LIVERPOOL INTERIM TRANSCRIPTS

An interim transcript of the University of Liverpool (UoL) is printed on the official University of Liverpool letter-headed paper with the signature of a designated UoL senior member of staff. Registry at XJTLU is authorised by the University of Liverpool to print the interim transcript on its behalf for 4+0 undergraduate students who are studying at Stage 3 or 4 and postgraduate students.

STUDENT ENTITLEMENT TO TRANSCRIPTS

In order to obtain an official transcript, you should ensure you have completed the annual registration (including the financial registration).

• All current undergraduate and Master students, and year-long Exchange/Visiting students can request a maximum of 20 copies of the XJTLU official transcript in each academic year and a maximum of 10 copies in each application.
• Undergraduate students who are studying in 4+0 study route at Stage 3 or 4 are entitled to request one and only copy of the University of Liverpool interim transcript (free of charge) within each academic year.
• All Master students currently registered at XJTLU are entitled to request only one copy of the University of Liverpool interim transcript during the entire study period.
• 2+2 students may request XJTLU official transcript. For 2+2 students currently registered at the University of Liverpool, the transcript will only display the academic records achieved at XJTLU. Upon graduation, academic records achieved at University of Liverpool will also be included.
• All graduated undergraduate and Master students may request XJTLU official transcript.

HOW TO REQUEST

• Current students/students on suspension should log-in to e-Bridge, complete the online request form on the Academic Records page, and choose the delivery method: pick up in person/scanned copy.
• Graduated students should log-in to e-Bridge, complete the online request form on the Alumni page, and choose the delivery method: pick up in person/scanned copy/package delivery.

Upon submission of your request, an acknowledgement (confirmation) email will be sent to your XJTLU email account.

• For students who’ve withdrawn from the University, the requests need to be sent to the Student Academic Services Team of the Registry at academicservices@xjtlu.edu.cn.

Normally your request will be processed within 5 working days, and it may take longer during busy times.

COSTS AND PAYMENT

In each request for XJTLU Official Transcript, you will be charged 10RMB for the first copy and 2RMB for every additional copy.

• Current students will pay for transcripts via the online Student Financial Centre – the money will be deducted by the system from your service charge fee.
• Graduated students, 2+2 students currently enrolled at the University of Liverpool, and students on suspension should pay by transferring the money to the university bank account. The bank account information is available in the confirmation email sent upon the submission of your request.
• Withdrawal students should pay by transferring the money to the university bank account. The bank account information is available upon request.

HOW TO COLLECT

• If you choose “pick up in person” as the delivery method, you would receive an email notifying you that your requested transcripts are ready for collection, and then you may collect them in person during the office hours at the Registry Reception Desk, 8th floor, Central Building, XJTLU (for students of Taicang Campus, please collect them in person during the office hours at the Counter Desk 5, 1st floor, H Building, Taicang Campus, XJTLU). If you would like a third party, such as a family member or a friend, to collect the transcripts on your behalf, he or she must have a copy of your letter of authorisation and his or her valid identity document for the transcript collection.
• If you choose “scanned copy” as the delivery method, the scanned copy will be sent to your XJTLU email box. Please note if you should pay by transferring the money to the university bank account, you need to provide the payment receipt for confirmation to proceed your request.
• Graduated students may also choose “package delivery” as the delivery method. For the package delivered to Chinese mainland, we’ll use SF Express (courier fee to be collected) to mail the package after we receive the payment receipt of transcript fee. For the package delivered to Hong Kong, Macao, Taiwan or overseas, the courier fee should be transferred to the university bank account together with the fee for transcripts, and we’ll use FedEx to mail the package after we receive the payment receipt. The tracking number will be update on e-Bridge accordingly.

Note: Transcripts will normally be destroyed after one month if not collected.

ENROLLMENT STATUS LETTER AND PAST ENROLLMENT STATUS LETTER

The Enrolment Status Letter is provided to all degree students and Exchange/Visiting students who are currently enrolled at XJTLU. It is a proof of your status as a registered student of the University. You may need it for employment, visa application or any other situation where you need evidence to show you are an XJTLU student. The letter is produced on the official letter-headed paper with the Registry seal.

For 2+2 students currently enrolled at the University of Liverpool, the Enrolment Status Letter will not be available from XJTLU. Please contact the University of Liverpool directly for your letter. The Past Enrolment Status Letter is provided to 2+2 students upon request. The letter is produced on the official letter-headed paper with the Registry seal. It details your student information and also displays that you have chosen the 2+2 study route and gone to the University of Liverpool for the last two-year studies.

In order to obtain an Enrollment Status Letter/Past Enrollment Status Letter, you should ensure you have no outstanding fees or debts to the University. Your request will only be processed when all debts are cleared. And you can request a maximum of 20 copies of the Enrollment Status Letter/Past Enrollment Status Letter in each academic year and a maximum of 10 copies in each application.

HOW TO REQUEST

• Students should log-in to e-Bridge and complete the online request form on the Academic Records page and choose the delivery method: pick up in person/scanned copy.
• Upon submission of your request, an acknowledgement (confirmation) email will be sent to your XJTLU email account.
• Normally your request will be processed within 5 working days, and it may take longer during busy times.

COST AND PAYMENT

FOR THE ENROLLMENT STATUS LETTER

In each request for the Enrollment Status Letter, you will be charged 10RMB for the first copy and 2RMB for every additional copy. You will pay for the Enrollment Status Letter via the online Student Financial Centre – the money will be deducted by the system from your service charge fee.

FOR THE PAST ENROLLMENT STATUS LETTER

In each request for the Past Enrollment Status Letter, you will be charged 10RMB for the first copy and 2RMB for every additional copy. You should transfer the money to the university bank account. The bank account information is available in the confirmation email sent upon submission of your request.

HOW TO COLLECT

• If you choose “pick up in person” as the delivery method, you would receive an email notifying you that your requested Enrollment/Past Enrollment Status Letter(s) are ready for collection, and then you may collect them in person during the office hours at the Registry Reception Desk, 8th floor, Central Building, XJTLU (for students of Taicang Campus, please collect them in person during the office hours at the Counter Desk 5, 1st floor, H Building, Taicang Campus, XJTLU). If you would like a third party, such as a family member or a friend, to collect the Enrollment/Past Enrollment Status Letter(s) on your behalf, he or she must have a copy of your letter of authorisation and his or her valid identity document for the collection.
• If you choose “scanned copy” as the delivery method, the scanned copy will be sent to your XJTLU email box. Please note if you should pay by transferring the money to the university bank account, you need to provide the payment receipt for confirmation to proceed your request.

Note: The Letter(s) will normally be destroyed after one month if not collected.

LETTER OF EXPLANATION ON THE LANGUAGE OF INSTRUCTION

The Letter of Explanation on the Language of Instruction is issued on an official letter-headed paper with the Registry stamp. It briefly introduces the background information about XJTLU and the language of instruction.

The scanned copy could be downloaded on e-Bridge on the Academic Records page (for current students) or Alumni Page (for graduated students).